Q. More Info and Online Tools Smart OHS System Has
A. Some of the resources and tools you have as a member of Smart OHS:
- OHS Management (System) Plan - We provide this so your business complies with OHS legislation and Australian Standards
- OHS Policies and Procedures Manuals - Template document for you to adapt to your workplace (we provide the details on how to do this)
- Risk Assessments - Are easy with Smart OHS online 'Tasks' tool which builds risk assessments for you
- Workplace Inspections - Undertake monthly safety inspections - Smart OHS forms are specific to your industry
- Contractor Management Insurance Tool
- Staff OHS Inductions - Ensures staff know their OHS responsibilities
- Hazardous Substances Registers
- Training Plan and Registers
- News Section - keep up to date with the latest OHS news
Q. I work in (for example) a chemical manufacturing and warehousing company. How is this program tailored to us?
A. The warehouse and manufacturing system option has been tailored for work in that environment through the workplace inspection form - which would list typical hazards and working conditions within that environment AND the policy and procedures manual, which does the same. All other forms, resources and online tools are Australian Standard 4801 based and as such would be same across all industries.
Q. How secure is my company information.
A. No one can access your company information unless they have your login details and our systems are regularly put through the vigorous industry standard security test by Pure Hacking and have never failed.
Q. Can I edit the format ie add extra categories in risk ratings. or
incident type.
A. The risk assessment tool (tasks) allows you to set risk ratings of specific hazards you encounter and incident reporting form is built on feedback from insurers, customers and three WorkCover/WorkSafe Authorities (SA, Vic, NSW) and has built in menus for incident type, body part injured etc. We also have an overall Member Risk Rating function which shows you at a glance how well you are performing with regard to OHS.
Q. Are there different levels of access for different employees, or is
it single access only.
A. The system works on one access per workplace location. Employees do not need access as the ship is 'steered' by one person. We can give you a few accounts, but only one account will receive the email reminders when tasks fall due. You can have separate accounts for separate locations, however. We have many companies online from engineering and manufacturing companies to hotels, some of which have up to 40 locations and the administrator - head office - account can view each of the sub accounts form their own.
Employees are engaged however - example - staff inductions are sent as a reminder every two months. Login and complete an OHS induction with a staff member as some questions asked are for the manager, whilst others are for the employee. Similar OHS consultation tool, incident reporting.
The system was set up to make OHS easy by telling you what to do and when. Only login when required and/or if you need to record an incident.
Q. Is the yearly cost $399 the only charge I will ever see?
A. The cost is only $399. And yes - that is the yearly cost - absolutely no extra to pay unless you have more than one location - in which case it's only another $399 per year, per location - and best of all the 'head office' location will have access to view all the 'sub account' locations.
Q. Do I need to load anything on my computer to use this software.
A. No - this is online and your member account is 100 percent secure. You simply join, key in your details and will be set up on a plan which the system shows you how to execute over time in as little as 15 minutes per week.
Q. How much space will I have to add information, and where is it
stored.
You have space to upload documentation and most of our tools are online and are saved on our two servers. Maximum file upload is 3Mb, but you may upload as many files as you see fit.